Never Deal with These Risk Assessment Reporting Frustrations Again

December 6, 2018 | 4 min read
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I’ve never spoken with a security consultant who enjoyed writing risk assessment reports. Everyone hates them. But they’re a necessary part of the job, right?

What if I told you that you could deliver a better physical risk analysis and virtually eliminate everything you hate about report writing? Circadian Risk’s Vulnerability and Compliance Assessment Software makes it possible. Let’s take a look at the top reporting frustrations every security consultant hates, and how Circadian Risk can make them go away.

Burning Time

As a rule of thumb, every hour you spend on the onsite inspection means another four to six hours writing the report. Stop and think about that for a moment. Over 80% of your work is writing a report—poring over your notes and photos, organizing your findings, entering data and formatting images.

For every week onsite, you spend a month to a month-and-a-half sidelined from your real work. Instead, you’re trudging through the task of writing up a report. You’re a specialist who spends only a small percentage of your time actually using your expertise.

You’re burning hundreds of hours each year on your reports. Doesn’t that sound a little bit ridiculous?

Handpicked related content: How to Deliver the Quickest Vulnerability Assessments in the Industry

Circadian Risk’s assessment software recovers your time and takes away the drudgery of report writing. There’s no more need to transfer information from your notes to your report, no need to reformat photos, and no need to organize your observations. Instead, the mobile app collects all of the information you input during the inspection—the deficiency, the photo, the location, your recommendation and the priority. Everything is recorded in real time during the inspection and is automatically prepared for your report.

In a sense, the report is created under the hood as you do the inspection. It’s all done for you, and as a result you can easily save 80% of your report writing time (or do you mean save 80% of your overall time?).

Losing Track of Things

The traditional way of doing a physical risk assessment forces you to rely on your memory to capture risks and vulnerabilities. As a consequence, it’s easy to lose track of your place and skip over key elements. Did you remember to check every door for an access panel? Did you catch all the windows on the previous floor? What was the condition of that service entrance door, again?

It’s easy to lose track of things after the inspection, too. Photos that you took last week blur together, and sometimes it’s hard to remember what you meant to document. Notes can get misplaced. Scribbled shorthand doesn’t always make sense two weeks after the fact.

Circadian Risk software helps prevent all that. Our floor plan-based app moves you visually through each element of each room, on each hallway of each floor—so you’re less likely to skip over an element.

Losing track of notes and photos is never a problem, either. Notes and photos are automatically tied to elements within the application. The location of each photo is tagged to the floor plan or by geolocation, so it’s always clear exactly where each photo was taken. You can also annotate photos on the spot, so you won’t forget what you were trying to capture.

Multiple Buildings

What if your client has a dozen buildings to assess? Fifty buildings? Five hundred? Narrative risk assessment reports won’t allow you to aggregate all that data, and no one will read 500 reports. Basically, you’re doing thousands of hours of work to create hundreds of reports that no one will use.

Circadian Risk’s aggregate reporting gives you a complete base of awareness. The built-in tools make remediation achievable for five, fifty or five hundred buildings. The high visualization in the risk assessment software lets you see all of your data in one snapshot. Because the data is visualized and interactive, it’s meaningful and easy to use.

The aggregated data is also actionable, which means all of your hard work actually empowers your customers to remediate issues and reduce risk at every one of their premises.

Circadian Risk achieves the ultimate goal of a risk assessment: to go from awareness to action, no matter how many buildings your clients have.

Team-based Collaboration Challenges

Team-based assessments have their own challenges to deal with. As you’re collaborating on an engagement, you have to be careful to hit every room without duplicating your work. You won’t find out that a room was missed until you’re deep into the report writing phase of the project.

You’ve also got the problem of subjectivity to deal with. One person discovers an issue on the first floor and another team member discovers the same issue on the third floor. You each have a different opinion about the issue and a different recommendation for resolution. You need consistency in your report, so what do you do? Every instance this comes up it adds more time and labor to your reporting.

With Circadian Risk, you’ll see which rooms have been inspected in real time, so there’s no danger of duplicating your efforts or missing areas. To reduce subjectivity and increase consistency, we have designed inspection objective questions that align security professionals to make consistent observations. This creates a more reliable and accurate assessment across your team.

Go deeper: Your Risk Assessment Reports Are Holding You Back

Don’t Miss Out on New Business

No security professional enjoys writing the risk assessment reports at the end of the physical risk assessment. But with Circadian Risk, all of your greatest frustrations are virtually eliminated. Better yet, the time you save means you can stop missing out on new business opportunities.

Spend less time writing reports and take on more engagements every year. Request a demo today and get started tomorrow!

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